Individual Requirements
Prior Approval Requirements
Appointment of Director/s
In the event of an appointment of a Director/s, or persons holding controlling interest, please visit the Licensee Portal and submit a ‘Change in Personal Details’, located under the Personal Portfolio application menu (NEW/CHANGE). The application shall include:
- The submission of a Personal Declaration Form (PDF) including the relevant Request for Involvement (RFI) with the Licensee; and
- Due Diligence documents.
Resignation of Director/s
Any resignation and/or dismissals of Directors, or persons holding controlling interest should be notified to the MGA via email, addressed to the respective Senior Executive within the MGA’s Authorisations Department who is assigned to the Licensee.
In the event of changes to any persons holding controlling interest, Licensees are also required to submit a ‘Corporate – Change in Approved Company Structure’ application.
Any applications for Key Function Certificates and/or additional Key Function Roles need to demonstrate, to the satisfaction of the Authority, that the applicant meets the qualifications and/or relevant experience requirements, in addition to any specific knowledge and proficiency requirements relevant to their role, in accordance with the Policy on the Eligibility and Ongoing Competency Criteria for Key Persons, which can be accessed from here.
Any Key Function Certificates issued by the Authority prior to 20 October 2021, pertaining to any key roles which were changed by virtue of the amendments to the Gaming Authorisations and Compliance Directive (Directive 3 of 2018), effected on 20 October 2021, are still required to adhere to the requirements listed in the Third Schedule of the Policy on the Eligibility and Ongoing Competency Criteria for Key Persons.
3-Day Notification Requirements
In the event of a change or addition in persons holding beneficial ownership, controlling interest and/or funding of the Licensee, please visit the Licensee Portal and submit a ‘Change in Personal Details’, located under the Personal Portfolio application menu (NEW/CHANGE). The application shall include:
- The submission of a Personal Declaration Form (PDF) including the relevant Request for Involvement (RFI) with the Licensee;
- Due Diligence documents; and
- Detailed source of wealth declaration, and statement of affairs including evidence of funds.
The Authority has made available a template Source of Wealth declaration as well as a Statement of Affairs template. The Source of Wealth Declaration needs to be filled in by all UBOs and/or third parties investing funds into a Licensee/Licence applicant. This form needs to be supported by detailed and relevant evidence/proof to account for the funds being invested in the operations. The Statement of Affairs form also needs to be filled in by all UBOs and/or third parties investing funds into a Licensee/Licence applicant. Evidence to support this Statement of Affairs might be requested by the Authority in case additional information is required for the purpose of processing the application.
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In the event of any appointment of persons performing one or more key function, please visit the Licensee Portal and submit a ‘Change in Personal Details’, located under the Personal Portfolio application menu (NEW/CHANGE). The application shall include: (Fee: €50)
- The submission of a Personal Declaration Form (PDF) including the relevant Request for Involvement (RFI) with the Licensee;
- Due Diligence documents; and
- Refer to the “Policy on the Eligibility and Ongoing Competency Criteria for Key Persons”
Once the Application is submitted by the applicant, a ‘Request for Involvement’ application is shown in the company’s/companies’ timeline/s, and persons with the necessary access and rights to the company will be able to approve/decline the involvement request.
Any terminations of Key Function Roles are to be sent via email with the following details:
- Name and Surname
- Key Function Role to be terminated
- Date of termination
- Replacement who will assume the Key Function Role (if known)
- Contact email address of the Company Compliance Officer or Director who will liaise with the Authority regarding the replacement
Highly Skilled Individuals Scheme (HSI)
To apply for a renewal of the HSI status, the HSI application form must be submitted together with the following documents via email on [email protected]:
- Contract of Purchase of Immoveable Property or Lease Agreement to cover from the start of employment;
- Health insurance policy that covers the individual from the date of employment as well as any dependents that the applicant may have;
- Contract of employment; and
- The last 3 payslips.
A Personal Declaration Form needs to be submitted through the applicant’s personal portfolio on our Licensee Portal. The applicant must choose the ‘Change in Personal Details’ application.
In the ‘Involvement Type’ section, the role ‘Other’ is to be used.
Upon the submission of the Change in Personal Details application, the ‘Request for Involvement’ is shown in the company timeline, and persons with the necessary access to the company must approve the request. This role is only used for HQP purposes.
The applicant has to send an email to [email protected] including the updated HSI form with the new employment details together with:
- New employment contract;
- Updated and signed FS4;
- Health insurance renewal including dependants (if any), covering from the start of the new employment;
- Lease agreement renewal covering from the start of the new employment; and
- Last 3 payslips (or any available).
In the case of a change in the job title within the same company:
The following form must be submitted via email on [email protected] indicating the change in the job title together with:
- Any Addendum/ Addenda to the contract/ Letter from the company indicating the change.
To benefit from the HQP scheme, individuals are required to submit an RA17 form for endorsement by the MGA by the end of April. Once endorsed, this is to be sent to the Malta Tax and Customs Administration (MTCA) together with the tax return form by the end of June of each year.
The below must be submitted through email correspondence addressed to [email protected]:
- The original signed RA17 form in hard-copy;
- FS3 covering the year being applied for;
- Health insurance renewals covering the applicant and their dependents for the year being applied for; and
- Lease agreement renewal covering the year being applied for.